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PHILIPPINE PORTS AUTHORITY PORT MANAGEMENT OFFICE SOCSARGEN

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Vessel Entrance Formalities

Facilitate all vessels’ entrance formalities, whether domestic or foreign calling at the port, upon submission of complete documentary requirements.

Office/Division Classification Type of Transaction Who may avail
Port Services Division-Marine Section
Simple
G2B-Government to Business
G2C-Government to Citizen
Vessel or Shipping Line Representative/Agent

 
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
A. Domestic Vessel
1. Notice of Arrival (3 copies)
PPA website for online application; Marine/Harbor Office for manual application
2. Application for Berth/Anchorage (3 copies)
PPA website for online application; Marine/Harbor Office for manual application
3. Vessel’s Roll Book
Shipping Lines
4. Passenger Manifest (3 copies)
Shipping Lines
5. Dangerous Cargo Manifest (if applicable)
Shipping Lines
6. Duly signed Inward Coasting Manifest (3 copies)
Shipping Lines
7. Waste on Board Vessel Information Form (WOBVIF)
PMO Marine Section
B. Foreign Vessel
1. Notice of Arrival (3 copies)
PPA website for online application; Marine/Harbor Office for manual application
2. Application for Berth/Anchorage (3 copies)
PPA website for online application; Marine/Harbor Office for manual application
3. Passenger Manifest (if applicable) (3 copies)
Shipping Lines
4. Dangerous Cargo Manifest (if applicable)
Shipping Lines
5. Inward Foreign Manifest (3 copies)
Shipping Lines
6. Waste on Board Vessel Information Form (WOBVIF)
PPA PMO Marine/ Harbor Office
C. Additional requirements for Vessel on Maiden Voyage
1. Vessel Information Sheet
PPA Website (downloadable forms)
2. Certificate of Inspection (domestic vessels)
MARINA
3. International Tonnage Certificate (foreign vessel)
Shipping Lines/Flag Registry
* Pursuant to PPA MC Nos. 8-2020 and 22-2020, all PPA employees, including outsourced personnel, service providers, port users, stakeholders, and the general public shall follow minimum health and safety protocols in all PPA offices and facilities.
* Pursuant to PPA MC No. 02-2020, all ships arriving from China and its Special Administrative
Regions (SAR) and Taiwan shall follow port management protocols in response to the Coronavirus Disease COVID-19) as stated in this issuance.
Client Steps Agency Action Fees to be paid Processing Time Person Responsible
1. Transmit/submit the Notice of Arrival (NOA) and Application for Berth and Anchorage (ABA) together with the Waste on Board Vessel Information Form (WOBVIF)
1. Acknowledge receipt of documents, evaluate, and verify the accuracy of the entries in the documents. If found in order, schedules the client for a Berthing Meeting.
None
15 mins.
PPA Harbor Operations Officer/Authorized Representative
Notes:
Vessel with Scheduled Runs (Passenger, Containerized, and Roro Vessels): ABA: 24 hrs. before arrival; NOA: 48 hours prior to vessel arrival
• Tramping Vessel: ABA: at least 36 hrs. before arrival
• Foreign Vessel: 48 hrs. before arrival
• Regular-Run Fast ferries may file their NOA/ABA on a month-to-month basis by the shipping company [Reference: PPA MO No. 12-97]
Remarks:
* If in any case, the face-to-face transaction is not possible, submission of documentary requirements may also be done via iPorts and other electronic means such as email or fax messages.
2. Attends the Berthing Meeting.
2. Conducts the Berthing Meeting for allocation of berth and discussion and preparation of other important matters.
* If in any case, the face-to-face transaction is not possible, Berthing Meetings can also be done virtually thru videotelephony software such as Zoom, Microsoft Teams, Google Meet, GoToMeeting, and the likes.
None
2 hrs.
PPA Harbor Master/Authorized
Representative
3. Submits the complete set of documents for entrance formalities at the PPA Marine Section.
a. 3 copies Application for Berth/Anchorage
b. 3 copies Passenger Manifest (if applicable)
c. Dangerous Cargo Manifest (if applicable)
d. Waste on Board Vessel Information Form (WOBVIF)
e. Vessel’s Roll Book (domestic)
f. 3 copies Inward Coasting Manifest (domestic)
g. 3 copies Inward Foreign Manifest (foreign) If the vessel is on a maiden voyage, submit the additional requirements for maiden voyage.
3.1 Checks/verifies the completeness of the submitted documents.
3.2 Logs Actual Time of Arrival at the Vessels Logbook.
3.3 Stamps manifest and/ or roll book “Entered”.
None
3 mins.
PPA Harbor Operations Officer/Authorized representative
TOTAL:
None
2 hrs. & 18 mins.

SAMPLE

Vessel Entrance Formalities